Guide
Acceptable ID Documents
Acceptable forms of ID for a standard DBS check can be chosen from the three routes below:
Route 1
The applicant must be able to show:
The combination of documents presented must confirm your name and date of birth.
Route 2
If you don't have any of the documents in Group 1, then you must be able to show:
The combination of documents presented must confirm your name and date of birth.
Route 3
Route 3 can only be used if it’s impossible to process the application through Routes 1 or 2. For Route 3, you must be able to show:
The combination of documents presented must confirm your name and date of birth.
The applicant must be able to show:
- One document from Group 1, below
- Two further documents from either Group 1, or Group 2a, or 2b, below
The combination of documents presented must confirm your name and date of birth.
Route 2
If you don't have any of the documents in Group 1, then you must be able to show:
- One document from Group 2a
- Two further documents from either Group 2a or 2b
The combination of documents presented must confirm your name and date of birth.
Route 3
Route 3 can only be used if it’s impossible to process the application through Routes 1 or 2. For Route 3, you must be able to show:
- A Birth Certificate issued after the time of birth (UK, Isle of Man and Channel Islands)
- One document from Group 2a
- Three further documents from Group 2a or 2b
The combination of documents presented must confirm your name and date of birth.
Group 1: Primary Identity Documents
- Passport: Any current and valid passport. A UK passport can be expired up to a maximum of 6 months.
- eVisa: Accessed via the ‘View and Prove’ service. The share code requested by the applicant should be an ‘immigration status’ share code. If you do not have a UKVI account to access your eVisa you can create you can create one online (Get access to your online immigration status (eVisa) - GOV.UK)
- Application Registration Card (ARC): Issued by the Home Office. Must be checked against the Home Office Employer Checking Service.
- Current Driving Licence photocard (Full or Provisional): Current and valid photocard driving licence issued by UK, Isle of Man, and Channel Islands. From 8 June 2015, the paper counterpart to the photocard driving licence will not be valid and will no longer be issued by DVLA
- Birth Certificate (issued within 12 months of birth): UK, Isle of Man, and Channel Islands - including those issued by UK authorities overseas, for example embassies, High Commissions and HM Forces. Must be original birth certificate. Certified copies are a group 2a document
- Adoption Certificate: UK and Channel Islands
Group 2a: Trusted Government Documents
- Current Driving Licence photocard (Full or Provisional): Current and valid. All countries outside the UK (excluding Isle of Man and Channel Islands)
- Current Driving Licence photocard (Full or Provisional) (Paper version if issued before March 2000): Current and valid. UK, Isle of Man, and Channel Islands. For a paper licence to be valid it must be issued before March 2000 and all information, including name and address, must be up to date.
- Birth Certificate (issued after time of birth): UK, Isle of Man, and Channel Islands
- Marriage/Civil Partnership Certificate: UK and Channel Islands
- Immigration document, Visa, or Work Permit: Issued by a country outside the UK. Valid only for roles whereby the applicant is living and working outside of the UK. Visa/permit must relate to the non-UK country in which the role is based.
- HM Forces ID card or HM Armed Forces Veteran card: UK
- Firearms Licence: UK, Isle of Man, and Channel Islands
Group 2b: Financial & Social History Documents
- Mortgage Statement: UK (issued in last 12 months)
- Bank or Building Society Statement: UK and Channel Islands. A printed copy of a bank statement that is endorsed with a stamp and signed by the bank is acceptable if you cannot have hard copy bank statements posted to you (issued in last 3 months).
- Bank or Building Society Statement: Countries outside the UK (issued in last 3 months). Branch must be in the country where you live and work).
- Bank or Building Society account opening confirmation letter: UK (issued in last 3 months)
- Credit Card Statement: UK (issued in last 3 months)
- Financial Statement, for example Pension or Endowment: UK (issued in last 3 months)
- P45 or P60 Statement: UK and Channel Islands (issued in last 12 months). This cannot be an online document.
- Council Tax Statement: UK and Channel Islands (issued in last 12 months)
- Letter of Sponsorship from future UK employment provider: Valid only for applicants residing outside of the UK at time of application. Must still be valid.
- Utility Bill: UK (issued in last 3 months). This cannot be a mobile telephone bill, and cannot be printed from an online account.
- Benefit Statement, for example Child Benefit, Pension: UK (issued in last 3 months)
- Central or Local government, government agency, or local council document giving entitlement, for example from the Department for Work and Pensions, the Employment Service, Local Authority: UK and Channel Islands (issued in last 12 months). This must be a letter confirming entitlement to benefits. For example: Personal Independence Payment (PIP), free school meals, Universal Credit, asylum support etc.
- HMRC Self-Assessment letters or Tax Demand letters: UK (issued in last 12 months)
- European Health Insurance Card (EHIC) or Global Health Insurance Card (GHIC): UK. Must still be valid.
If you have any question regarding acceptable forms of ID, please contact our Talent Acquisition team at recruitmentuk@serco.com