Administrator - DSTL

Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Location: DSTL, Salisbury

Salary: Competitive

Hours: Monday-Friday 8am-4.30pm

Permanent, full time

Are you an organized and detail-oriented professional looking to play a key role in ensuring safety and compliance within a dynamic working environment? Do you have strong administrative skills and a proactive approach to supporting operational teams? If so, we want to hear from you.

What You'll Do

As a Safety Administrator, you will provide essential administrative support to the Safety Team, ensuring smooth and efficient safety operations across the Dstl Estate. Acting as the first point of contact for contractors visiting the site, you will manage the sign-in and sign-out process, maintaining accurate records to support site security and compliance. Your role will also involve issuing and tracking work control forms and permits, ensuring all necessary approvals are in place before work commences.

You will be responsible for maintaining a welcoming and professional environment, upholding VIVO’s values while developing strong relationships with internal teams and external partners. Supporting the Safety Team with key administrative tasks, you will assist with document management, compliance tracking, and general administrative duties, including booking appointments, handling queries via digital and telecom channels, and preparing reports as required by management.

Other responsibilities will include preparing meeting minutes, action logs, and agendas, as well as managing both electronic and hard copy filing systems in alignment with VIVO’s Quality Management Systems. You will also liaise with supply chain partners and provide additional administrative support to other departments as required.

What You'll Bring

To succeed in this role, you must be educated to NVQ Level 2 or GCSE/A Level standard or have equivalent relevant experience. A strong working knowledge of Microsoft Office applications is essential, along with excellent organizational and communication skills. A full UK driving license is required.

This role would suit candidates at the very start of their career as well those with more experience.

Due to the nature of the site, candidates must be UK nationals and able to obtain SC clearance.

If you are looking for a rewarding role where you can contribute to safety and operational excellence, apply today.

What We Offer:

• 6% employee matched pension contribution
• 25 days annual leave
• Career progression and development opportunities

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.