Administrator | RAF Waddington

Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Contract Type: Full Time, Permanent 
Location: RAF Waddington, Lincoln, LN5 9NB
Working Hours: 37.5 Hours Per week, Monday to Friday (8:00AM-4:30PM)

Within VIVO we are currently recruiting for an Administrator who will be supporting the operations team at RAF Waddington. 

This is a key role where you will be supporting the two Service Managers and the Built Estate Managers with administrative tasks in an effective, compliant and timely manner. You will be preparing and keeping reports updated as required by management, using Excel, Maximo or other IT systems. You will be supporting with booking suitable facilities, confirming site access, recording access and taking notes in meeting as necessary. 

Your primary responsibilities will include; checking Maximo throughout the day for new reactive tasks, and allocating them to the correct supplier or operations manager accordingly, using operations data to check for works requiring mitigation and keeping records, chasing overdue jobs and prompting managers if necessary and scan/upload certificates to works to close down. 

You will also be responsible for raising purchase orders, ensuring office health and safety notice boards are up to date and safety alerts are displayed and distributed to staff, ensure site visitors are dealt with in process and process BPSS paperwork for staff and contractors. 

What you’ll need to do this role
You will use your previous experience within in busy, fast paced administration positions to prioritise tasks to meet tight deadlines. You will be proficient in MS Excel, Maximo or other bespoke IT systems. It is highly desirable that you have experience or knowledge of health and safety. 
 

It is desirable that you have experience of operating within either an MOD or Construction/Property Maintenance environment.

You must be able to pass BPSS Clearance to be considered for this role.

What we offer

• Up to 6% contributory pension scheme
• 25 Days annual leave
• Volunteer leave
• One paid professional subscription
• Life Assurance Policy
• Employee discount and reward schemes
• Interesting, varied, and enjoyable work
• A company that recognises your contribution
• Training opportunities and qualifications within a supportive environment to ensure career progression 

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.