Administrator | Larkhill

Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Contract: Full Time, Permanent 
Location: Larkhill, Wiltshire SP4 8NR
Working Hours: 40 Hours per Week (8:00AM to 5:00PM)
 

Are you an experienced Administrator looking for a fast-paced and rewarding role? Do you thrive in an environment where attention to detail and proactive problem-solving are key? If so, we want you to join our team at VIVO!
 

At VIVO, we’re responsible for delivering essential services that make a real difference in military accommodation. As an Administrator working within a team of 3, you'll play a vital role in supporting our Planned Preventative Maintenance (PPM) team, ensuring the smooth execution of work that keeps our facilities running efficiently. This is more than just an admin role – it’s an opportunity to be at the heart of a team that delivers critical services while developing your skills and career in a forward-thinking organization.
 

In this role, you will provide top-notch administrative support to ensure seamless operational delivery. You will manage and maintain accurate filing systems, ensuring compliance with company standards, and assist with quality assurance, health & safety, and compliance processes. You will also be responsible for handling purchase orders, managing pre-billable applications from start to finish, and supporting sub-contractor management while engaging with various stakeholders. A key part of your role will be proactively identifying opportunities to improve processes and efficiency.

What you’ll need;
 

We are looking for someone with experience in a fast-paced administration role. You must be IT literate, particularly in Excel, are essential. You should be highly organized, able to work under pressure, and capable of meeting deadlines with efficiency. A problem-solving mindset and adaptability to change are crucial for success in this role. 
 

While not essential, experience with Maximo applications, MS Office packages (including SharePoint), and familiarity with accommodation contracts or facilities management would be an advantage. Knowledge of gas, electric, and specialist PPM is also desirable, but full training will be provided.

You will need to able to pass BPSS Clearance to be eligible for this role.
 

This role offers a dynamic and fast-moving work environment where your skills will be valued. You will have access to ongoing training and development opportunities to help you grow, as well as a supportive team culture that fosters collaboration.

Most importantly, you will have the chance to contribute to meaningful work that impacts military personnel and their families.
 

If you’re ready to bring your expertise, enthusiasm, and problem-solving skills to VIVO, apply today and take the next step in your career.
 

We offer;

• Up to 6% contributory pension scheme 
• 25 Days annual leave plus bank holidays
• Volunteer leave 
• One paid professional subscription 
• Life Assurance Policy

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.