Administrator | RAF Wyton

Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Location: RAF Wyton, Wyton, Huntingdon, PE28 2EA
Contract: Full Time, Permanent 
Working Hours: 40 hours per week, Monday to Friday 8:00-4:30, Friday 8:00AM-4PM 

Salary: From £24,570 per year, dependent on experience
 

Are you an organised and proactive professional who thrives in a fast-paced environment? Do you want to be part of a team that plays a key role in supporting the UK’s defence infrastructure? If so, VIVO is looking for a dedicated Administrator to join our dynamic team.
 

In this role, you will be at the heart of our operations, providing essential administrative support to ensure the seamless execution of our services across multiple sites. As a team of 2 Administrators, you will be supporting the Built Estate Manager and Service Manager with the Built Estate contract on RAF Wyton.
 

Your main responsibility will be supporting Tier 1 subcontractors, including allocating works and tracking works on the Built Estate contract. The role will also include managing reports, maintaining accurate records, and ensuring compliance with key processes. You will play a vital role in coordinating meetings, booking facilities, and taking minutes for important discussions. The role also involves working with IT systems such as Excel and Maximo to track business performance, as well as supporting health and safety, security, and quality assurance initiatives.
 

Collaboration is key in this role, as you will be working closely with internal teams, MoD personnel, and supply chain partners. You will assist in resolving customer queries and operational challenges, ensuring that service delivery is both efficient and effective.
 

What you'll need;

To succeed in this role, you will need a background in administration, along with strong IT skills, particularly in Microsoft Excel and Word. Excellent communication and organisational skills are essential, as is the ability to work both independently and as part of a team. 
 

Experience using Maximo applications and additional training in Microsoft Office packages would be advantageous.

This is an exciting opportunity to join a collaborative and forward-thinking team where your skills and contributions will make a real impact. If you’re ready to take on a rewarding challenge and grow your career in a supportive and professional environment, apply today!
 

We offer: 

• Up to 6% contributory pension scheme 
• 25 Days annual leave 
• Volunteer leave 
• One paid professional subscription 
• Life Assurance Policy

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.