Administrator | Duke of Gloucester Barracks

Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Location: Duke of Gloucester Barracks, Cirencester (GL7 5RD)
Contract Type: Full-time, Permanent
Working Hours: 37.5 hours per week, Monday to Friday (no out-of-hours work)
Salary: Up to £26,000 per annum

Are you an experienced Administrator ready for a new challenge in a dynamic, fast-paced environment? Are you comfortable working to deadlines, handling competing priorities, and keeping things organised behind the scenes? If so, we want to hear from you.

We're looking for a proactive, detail-focused Administrator to support our busy Operations Team, based primarily at Duke of Gloucester Barracks in Cirencester. This is a purely office-based role, with occasional ad-hoc travel to other sites – any necessary travel expenses will be covered. While the site is accessible by public transport, access to a car is highly desirable due to the location and potential travel.

About the role;

As the Administrator, you’ll provide critical support to the Operations Team, which includes the Office Service Delivery Manager, Built Estate Manager (BEM), and BW Manager. This is a standalone admin role at the site, giving you ownership and visibility of all administrative activities, from handling purchase orders to preparing reports and booking contractors.

You’ll be responsible for booking appointments, coordinating meetings, and taking detailed minutes. You will manage the booking and tracking of contractors on and off-site with security, support reporting activities using Microsoft Excel, and prepare key documents such as agendas, action logs, and internal communications.

You'll also maintain both electronic and paper filing systems to a high standard and act as the first point of contact for a wide range of digital and telephone-based queries. This role includes hotdesking and working closely with various internal and external stakeholders in a collaborative environment.

What you’ll need;

We are looking for someone who can hit the ground running, with demonstrable administrative experience in a fast-paced environment. Experience in a Facilities Management (FM) background is especially desirable. You must be comfortable working independently, as you will be the sole administrator at this location, managing your workload and priorities with minimal supervision.

Strong communication and organisational skills are a must, along with the ability to work to deadlines and manage competing tasks effectively. A good working knowledge of Microsoft Office, particularly Excel, is essential.

While formal qualifications such as NVQ Level 2 are advantageous, we are open to candidates with relevant experience and a proactive, can-do attitude. A full UK driving licence is also desirable due to potential travel between sites.

At VIVO, we are committed to supporting the development of our people. Administrators who demonstrate a willingness to learn and grow can access a wide range of opportunities, including progression into roles in Health & Safety, First Aid, or Defibrillator Training. You’ll be joining a supportive team where your work is valued and your efforts directly contribute to essential operational outcomes.

If you're ready to step into a varied and rewarding administrative role where you’ll make a real impact, we encourage you to apply today and take the next step in your career with VIVO.

What we offer;

• Up to 6% contributory pension scheme
• 25 Days annual leave plus bank holidays
• Volunteer leave
• One paid professional subscription
• Life Assurance Policy

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0121 720 3427.